When planning a company outing, you may assume that each employee can and should simply handle their own travel arrangements. This might save you money on your plans for that outing, but can actually cost you money in the long run. There are many other advantages to chartering a bus for a company outing no matter its purpose. Note a few of those here so you know why it's the best choice for your company plans.
1. You can ensure everyone attends
If you're planning a company outing to any location where there might be a large crowd, it becomes very easy for an employee to skip attending. You may easily overlook them in the crowd, or they may have someone else sign a check-in sheet for them. Rather than risk this, you might charter a bus and this in turn allows you to take a headcount before it departs.
2. You can better ensure everyone's safety
When traveling to an area that might not always be safe, it's good for everyone to stick together and to ensure that everyone is safely on a bus before it leaves. Chartering a bus and traveling as a group also ensures that you can call for emergency medical aid if there is a sudden illness or unforeseen accident. Since you are liable for the safety of your employees when they're attending an official outing, this can reduce your risk of liability in these cases.
3. Driving risks are shared by the charter company
When employees drive themselves to company outings, you may be liable for any accidents they suffer when on the road. This liability could extend to any property damage they cause during an accident. When you charter a bus however, the driver and owner of the bus share in that liability or they may be completely liable for any accidents, including the cost of injuries or property damage. This means your company could actually save money in the long run, if there was to be an accident while on the road.
4. Your time is spent more effectively
Chartering a bus means that you don't need to pay attention to the road and traffic, and keeping all your employees together gives you time to spend with them. You might prepare for a seminar, compare notes after the seminar, or ensure everyone caught the major points that were made while they're still fresh in their minds. Your time is then spent more effectively when you charter a bus than when everyone drives on their own.
Learn more about your options by consulting companies like Vics Maxi Transport.